Personal Assistant (ID4453) Full Time

Company name:
• IT Managed Services Company

Job Title:
• Personal Assistant (ID4453)

Hours per week:
• Mon to Fri 8.30am-6.00pm

Location:
• Tiong Bahru, Central, Singapore

Job category:
• Admin / Human Resources

Key Duties & Responsibilities | About the Role

Reporting to the Sales & Operations Director, you will be exposed to a fast-pace, dynamic &
friendly working environment. This role will require you to work with various department heads
closely and engage often with corporate customers as well as internal staff. If desired,
potentially you may be promoted to a managerial role or heading a department of your own,
in line with our expansion plan over the next few years, giving you a rewarding career path.

As the Personal Assistant, you will provide administrative/ secretarial support
(including but not limited to):

• Research, prepare & handle confidential-related matters
• Maintain efficient filing system of internal, external and confidential business
• documents
• Attend meetings and corporate events on behalf whenever required & necessary
• Organizing/ managing appointments with prospective & existing clients and key
• business partners, including setting venues where necessary
• Calendar management, agenda preparation, manage emails drafting & phone calls
• Assist in responding to selective emails on behalf to vendors, business partners,
• supplier etc.
• Prepare presentation materials only when necessary
• Professional and courteous telephone screening & liaison both internally and
• externally
• Scheduling conference calls and video conferences, whenever necessary
• Minutes taking for major meetings and notes taking for internal & external
• discussions
• Follow up due course of actions after meetings and discussions
• Greet and co-ordinate on guests and visitors
• Assist in talent recruiting working closely with the HR department. This include
• screening, filtering & hiring of candidates only for selected & key positions
• Organizing events for team bonding, team gathering session
• Assist in official errands for company with collection and delivery of hand-hold items
• e.g. during festive seasons such as corporate gifts and deliver to key customers
• Occasionally assist in Director’s personal errands e.g. bills payment, arranging
• appointments with associates for lunch meeting, sending vehicle for servicing,
• collecting/delivering items for repair etc.
• Assist in building connections with selected business partners to create new source
• of business revenue and creating company’s awareness through active business
• meetings and events
• Assist in any other ad-hoc duties, as and when required

Qualifications & Experience | About You

The ideal Personal Assistant:

• degree Holder (in business management or related field)
• 3 relevant experience
• Proficient in MS office (Excel, Word, Outlook, PowerPoint)
• Strong interpersonal skills, excellent oral, written and verbal communications skills
• Ability to communicate effectively with business contacts via the phone, email, video and presentations
• Able to assist in teams & zoom on-line-meeting to manage internal & external meetings
• Independent, resourceful & a good team player is a must
• Meticulous and well-organized is vital
• Positive working attitude, trustworthy and willing to learn
• Must be adaptable with fast-pace working environment
• Preferably someone with valid Singapore driving license but not a must
• Sales/Customer service relationship background is a plus