Administration Executive (ID4211) Full Time

Company name:
• Building Lifting Material Supply Company

Job Title:
• Administration Executive (ID4211)

Hours per week:
• Mon to Thurs 8.00am-5.30pm, Friday 8.00am-4.30pm

Location:
• Tuas, Southwest, Singapore

Job category:
• Admin / Human Resources

Key Job Responsibilities: 

• Assist the Head of Operations and Assistant Head of Operations Administrations in all daily tasks and
• matters in the Operations Department.
• Coordinate with Operations Department and Sales & Marketing Department in project executions,
• including processing customer purchase order, creating delivery orders and return forms, arranging
• equipment testing and maintenance, as well as responding to customer requests, clarifications and
• resolving any issues with customers as soon as possible.
• Prepare and submit tax invoices, progress claims and statement of accounts to customers as well as
• following up with customers on receivable and final accounts for completed projects.
• Liaise with vendors to support project executions and verify vendor invoices against tasks completed
• before submitting to Accounts Department for timely payment to vendors.
• Perform asset, inventory and financial reconciliation with Accounts Department and generate monthly
• reports for Management.
• Use Enterprise Resource Planning system to complete daily tasks and assist in the implementation and
• improvements of the system.
• Ensure procedures, products and services rendered comply to Company policies, government
• regulations and ISO standards.
• Maintain historical records for annual accounting and ISO audits.
• Undertake additional tasks and responsibilities when required or as instructed

Pre-Requisites: 

• Diploma or equivalent qualifications and proficient in Microsoft Office tools.
• Team player with strong work ethics, initiative, strong communication and organization skills and
• ability to multi-task under tight deadlines
• Relevant experience with ERP system and in construction industry will be an advantage