Project Operations Executive (ID1415) Full Time

Company name:
• Kitchen and bathroom retail company

Job Title:
• Project Operations Executive (ID1415)

Hours per week:
• Mon to Fri, 8.45am to 5.45pm

Location:
• Chinatown, Central, Singapore

Job category:
• Admin / Human Resources

Job Description:

• In-charge of ensuring smooth process of supplying our products to site and fulfilling our duty as the appointed supplier for secured direct projects.
• Attend regular contractors’ site meetings for each direct project, which are part of obligations of suppliers and service the issues that arise.
• Maintain close communication with main contractors to plan and derive accurate delivery scheduling based on site requirements for all direct projects.
• Create SAP quotations according to approved project pricing and ensure the net prices tally with prices for tender submission and prices in contracts.
• Create Order Confirmation for goods to be delivered according to instruction or advice from site and liaise with purchasing department to ensure goods will arrive in time.
• Prepare sales forecasts by fixing the delivery schedule with main contractor for all direct projects.
• Ensure timely deliveries to site and keep track of incoming official records including emails, PO, letters, faxes for site notifications or additional order.
• Responsible for regular follow-up for on time collection of due progress / retention sums with main contractors.
• Negotiate with main contractors if necessary, to provide support to relevant departments for their aging accounts, site delays and shipment delays.
• Co-ordinate internally to make available products samples, sample boards, mock-ups for developer, architects, designers and project site references in a timely manner.
• Arrange installation training for each direct project with technical team for main contractors / plumbing sub-contractors.
• Attend meeting with technical team for technical issues that required attendance of sales team at site.
• Handle contracts for supply of products, collate and submit for monthly contract review, co-ordinate performance bonds with accounting department.
• Update CRM (Customer Relationship Management) regularly according to the status of the project as well as relevant forecast.
• Prepare specification sheet according to the instruction of project sales person.
• Any other ad-hoc sales related tasks as required or events.

Requirement:

• Possess 3-4 years’ experience working in a construction, building & materials industry
• Meticulous with figures, good organization skills
• Good communication and customer service skills
• High level of reliability and independence